AIA CLUBHOUSE RENTAL GUIDELINES

• Event Times: The building must be vacated by 11:30 p.m. Saturday and no later than noon Sunday. Please keep noise to a minimum when leaving. The last Ward’s Island Ferry on Saturday is at 11:45 p.m.

• No Overnight Stays or Camping on the property.

• Noise & Sound: Keep sound systems low after 11 p.m. The clubhouse is in a residential area; noise complaints may result in fines deducted from the deposit.

• Catering & Alcohol: Use approved caterers only. Landmark fees are invoiced by caterers; unpaid fees may be charged to the host. If serving alcohol, obtain a Special Occasions Permit (SOP) and use a Smart Serve certified bartender. Submit your liquor permit 7 days before the event.

• Insurance & Liability: Event insurance is required. Proof must be submitted 60 days prior. You are responsible for guest conduct and emergencies (call 911 if needed).

• Keys & Access: A lockbox code will be provided to the designated event manager on Friday evening. The key must be left in the lockbox each evening. This person must be on-site and reachable during the event.

• Island Logistics: The clubhouse is on an island with narrow streets and a weight-restricted bridge. Only one 16-foot cube van is allowed. Transporting supplies by ferry or water taxi is preferred.

• Site Visits: Up to two site visits are allowed before the event.

• Grounds & Safety: Return the grounds clean Sunday morning. Smoking, glass, dishes, dogs, and litter are not allowed in the playground. No open flames or candles are permitted anywhere.

• Restoration & Inspection: Follow the Cleaning Checklist to restore the premises. Costs for repairs or replacements may be deducted from the security deposit. Inspection occurs Sunday 11:30 a.m.–noon, and deposits are refunded within 30 days.

Thank you for helping us keep the clubhouse safe, clean, and peaceful!