AIA CLUBHOUSE RENTAL CONDITIONS

The building is to be vacated by 11:30 p.m. on Saturday and 11:30 a.m. on Sunday. We request all guests be noise-conscious as they are leaving the event. The last Ward’s Island Ferry departs on Saturday evenings at 11:45 p.m. 

  • No one is permitted in the building overnight. There is no camping on the grounds. 

  • Sound systems must be kept at a quiet volume after 11 p.m. 

  • Landmark Fee of 15% is charged to all caterers who use the AIA facility. For an explanation of landmark fees, click here. The caterer adds this fee to their budget and AIA invoices them that amount and issues a receipt for the fees. The caterer pays landmark fees via e-transfer to algonquinislandassociation@gmail.com.  If the caterer’s landmark fee is not paid within 60 days of the event, the event host is held responsible for this fee.

  • The AIA clubhouse is in a residential neighbourhood. If there are substantiated noise complaints, a fine is deducted from the deposit.

  • The AIA Clubhouse requires the Renter to have liability / event insurance. Proof of insurance is required 60 days prior to the event.

    The premises are to be restored to their original state, as per the Cleaning Checklist we provide you in advance of the event as part of the contract. The Renter is responsible for the cost of any and all repairs and/or replacement items required as a result of the event. Any expense incurred to return the building, grounds or contents to the original state will be deducted from the security deposit. 

  • The north yard of the AIA is a public right-of-way and a fire route. Signs that block or impede traffic on the footpath or driveway are not permitted and will be removed. 

  • The Renter is to be in control of the event at all times and is responsible for the conduct of their guests. In case of emergency please call “911” 

  • Organizers are responsible for obtaining and honouring the terms of a Special Occasions Permit (SOP) if alcohol is to be served. The AIA also charges a $15/per person corkage fee to offset the costs of managing the bar service and serving the alcohol brought into the venue by the wedding party on Friday evening. All requirements of the Liquor License Act must be followed. The bartender must be Smart Serve certified and cannot be an event participant. For details, check smartserve.ca. To download the SOP application, visit agco.on.ca. A copy of your liquor permit must be emailed to the Venues Manager seven (7) days prior to the start of your event.

  • A lockbox code to access the keys to the building will be released to the designated responsible individual managing the event on Friday evening. This individual must be on-site and reachable throughout the event if a noise complaint or any other issues arise. Keys must be kept in the lockbox over the whole rental period.

  • The clubhouse is not only on an island, but is in a residential area with extremely narrow streets, reached by a bridge with weight restrictions. One 16-foot cube van is the maximum allowed on Algonquin Island. If materials can be transported by boat /water taxi directly to the AIA, this is preferred.

  • Please choose from the list of approved caterers found on the front page of the website. These suppliers are experienced with the challenges of bringing supplies from the city.

  • No more than two (2) site visits will be facilitated prior to the event. 

  • Familiarize yourself with the ferry schedules and costs to passengers and costs/times for vehicle access. For senior guests and guests with mobility issues, the list of water taxis on the preferred vendor list can deliver guests directly to the AIA. 

  • Event organizers are responsible for returning the grounds Sunday morning to a clean and tidy state.The AIA building and playground are used by a Montessori school. Smoking (cigarette butts), glass, dishes, dogs and litter are not permitted in the playground. 

  • The AIA is primarily a wooden structure. For this reason, candles may NOT be used inside or on the grounds of the clubhouse. No open flames are permitted. This includes but is not limited to: fire lanterns, tiki torches, campfires, sparklers or fireworks. 

  • An inspection of the premises will be conducted on Sunday between 11:30 a.m. and noon following your event and your deposit will be refunded within thirty days. 

Thank you for your cooperation and helping to keep our community peaceful, clean and safe!